Article I
Section 1. The name of this organization shall be the Circle K Club of Eastern Kentucky University (EKU), hereafter referred to as the club.
Section 2. It shall be sponsored by, but not a part of, the Kiwanis Club of Richmond, Kentucky and the Kiwanis Club of Irvine-Ravenna, Kentucky. It is affiliated with Circle K international.
Article II: Objectives
The objectives of this club shall be:
1. (a) To provide an opportunites for leadership training
2. (b) To serve on the campus and in the community.
3. (c) To encourage participation in group activities.
4. (d) To promote fellowship and high scholarship.
5. (e) To develop positive citizenship and a spirit of service.
6. (f) To afford opportunities for personality development.
7. (g) To encourage and promote the following ideals:
1. To give primacy to the human and spiritual rather than to the material values of life.
2. To encourage the daily living of the Golden Rule in all human relationships.
3. To promote the adoption and the application of higher social, business, and professional standards and ethical practices.
4. To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship.
5. To provide a practical means to form enduring friendships, to render altruistic service, and to build better communities.
6. To cooperate in creating and maintaining a sound public opinion and high idealism which makes possible the increase of righteousness, justice, patriotism, and good will.
Article III: Membership
Classes of membership. Membership in this club shall be primarily of the active class and charter class as herein defined. There may be honorary members, elected pursuant to Article III, Section 3.
Article III: Membership
Section 2. Active membership. The active membership of this club shall consist of a minimum of twenty (20) regularly enrolled students who are elected to membership as herein provided.
Section 3. Honorary membership. Any adult who has performed some distinguished public service may be elected as an honorary member of the club as outlined in Article IV Section 3.
Section 4. Active members shall be students of EKU in good standing and upon graduation, or resignation prior to graduation, shall automatically cease to be an active member.
Section 5. Charter members shall be members at the time of the club's chartering and students of EKU in good standing. Upon graduation, or resignation prior to graduation, charter members shall automatically cease to be a member.
Article IV: Admission to Membership and Resignation
Active members of this club shall be limited to charter members hereof, and such other members as may be elected pursuant to the following procedure:
1. (a) A proposal for membership shall be presented to the secretary in writing.
2. (b) Such proposal shall be considered at a regular weekly meeting of the members, and such new members shall be elected by a two-thirds vote of the entire membership.
3. (c) Any member may resign from the club, provided all of his/her indebtedness to the club has been paid. The resignation shall be submitted in writing to the Board of Officers, and shall become effective when accepted by the Board.
Article V: Discipline
Section 1. Any active or charter member who is thirty (30) days or more in arrears in the payment of dues shall at the direction of the Board be suspended and so notified by the secretary. Such suspended member may be reinstated, upon his/her own application, by making payment of the dues in arrears, and by a majority vote of the Board of Officers. In the event such member shall fail to be reinstated by a majority vote of the Board of Officers, he/she shall be dropped from membership and shall be notified by the secretary. Thereafter he/she may become a member of this club only as provided for new members.
Section 2. Any active or charter member of this club who shall be absent for three consecutive meetings after the charter date, without reasonable excuse, or from 40% of all of the meetings during the year, after the charter date, shall automatically stand suspended and shall be so notified by the secretary. Such member may be reinstated, as provided in the preceding section.
Section 3. Any active or charter member who shall fall below the minimum scholastic standard fixed by this club or the University may be dropped from membership by a two thirds vote of the Board of Officers. In such cases, the Board of Officers shall have power and authority to place such member on probation for a term not exceeding one full semester of the University term.
Section 4. Any member may be expelled by a two-thirds vote of the entire membership, for conduct unbecoming a member of Circle K or for failing to abide by University regulations.
Section 5. Any person whose membership in this club has been terminated in any manner shall forfeit all interest in any funds or other property belonging to this club, and the right to use the Circle K name, emblem or other insignia.
Article VI: Officers
Section 1. The elected officers of this club shall be: President, Vice President, and Secretary-Treasurer.
Section 2. Each officer shall be a member in good standing as heretofore set forth.
Section 3. Duties of the officers shall be:
1. (a) The President: He/She shall preside over all meetings of
the club and of the Board of Officers. He/She shall be an ex officio
member of all standing committees. He/She shall promote the growth
of Circle K Clubs in adjacent territories; shall act as one of
the delegates of this club at all conventions and perform such
other duties as normally pertain to the office of president.
2. (b) The Vice-President: The Vice-President, in the absence
of the President shall preside over all meetings of this club
and of the Board of Officers; shall perform such other duties
as usually pertain to this office, or which may be assigned to
him/her by the President.
3. (c) The Secretary- Treasurer: He/She shall keep the records
of membership, attendance, minutes of the Board of Officers and
regular club meetings. He/She shall be responsible for the publication
of a club bulletin and shall send monthly reports to the District
and to Circle K International. He/She shall collect all dues and
fees, and pay out the same as authorized by the Board of Officers
and shall submit a written monthly report to the Board of Officers
for approval.
Article VII: Board of Officers
Section 1. The Board of Officers of this club shall consist of the elected officers provided for in the preceding article, the faculty advisor, and the Kiwanis advisor. The faculty advisor and the Kiwanis advisor shall be nonvoting, ex-officio members of the Board of Officers.
Section 2. Each officeer shall be a member in good standing of this club and shall enter upon his/her official duties at the first meeting following the opening of the fall term.
Section 3. Each officer shall serve for a period of one year.
Section 4. The Board of Officers shall determine the policies of this club; discipline members; approve the budget and bills; and take counsel with the committees.
Section 5. The Board of Officers shall meet regularly at least twice each month, and at the call of the President.
Article VIII: Committees
Section 1. Committee chairpersons shall be appointed by the President. There shall be the following standing committees, each of which shall be composed of at least three (3) members:
a. Membership Development and Education
b. Kiwanis-Family Relations
c. Service Initiative:
d. Public Relations
e. Social
Section 2. There shall be as many other ad-hoc committees as deemed necessary by the President with the approval of the Board of Officers.
Article IX: Faculty Advisor
At the first meeting after the fall session shall have begun, the club shall elect a faculty advisor by a plurality vote or the advisor from the previous year shall be reinstated by majority vote. This faculty advisor shall meet with the club, and/or the Board of Officers, at such time as he/she may feel necessary. He/She shall otherwise counsel and advise with the officers and directors for the good of this club.
Article X: Meetings
During the school year the club shall hold meetings once a month on such day and at such place as shall be determined by the Board of Officers. It may hold such other meetings as the Board of Officers or membership may desire. The Board of Officers shall also hold meetings every other week.
Article XI: Election of Officers
Section 1. Annual election of officers (President, Vice-President, and Secretary-Treasurer) will take place at a regular meeting to be determined by the club. Elections will take place in April of each school year. The officers-elect shall be installed at a meeting to be determined by the Board of Officers of the club and shall take office immediately upon installation. The date of election of the President, Vice-President, Secretary, and Treasurer shall be announced two weeks prior to the actual election meeting by the Board of Officers. Nominations should be made from the floor immediately preceding the election. Officers will be elected by a simple plurality vote by secret ballot.
Section 2. The directors shall be elected at the first meeting following the opening of school in the fall and serve for one year, or until their successors are duly elected and qualified. Nominations for the four directors shall be accepted from the floor and shall be elected by a simple plurality vote by secret ballot.
Section 3. In the event of a vacancy in the office of President, the Vice-President shall succeed to the office. In the event that the office of Vice-President, Secretary, Treasurer, or Director becomes vacant, a special election shall be announced by the Board of Officers, two weeks in advance of the election meeting and vacancies will be filled by election. Nominations for vacancies will be accepted from the floor and elected by simple plurality vote by secret ballot.
Section 4. Impeachment of any officer may be conducted by a seconded motion from the floor and a two-thirds majority vote of total club members in good standing. There must be at least one weeks time between motion and vote.
(The only exception to the above provisions for the election of officers will be during the chartering phase of the club. All officers and directors will be elected during the fall semester, as determined by the chartering members. This exception will be deleted from the constitution once the club is chartered).
Article XII: Revenue
There shall be no initiation fee for this club. Club dues shall be determined in the bylaws. Club dues are payable on the first day of each semester.
Article XIII: Rules of Order
"Robert's Rules of Order Newly Revised" shall be the parliamentary authority for all matters of procedure not specifically covered by this Constitution.
Article XIV: Amendments
Section 1. Any amendment to this Constitution, if in conformity with the Constitution and Bylaws of Circle K international, may be adopted by two-thirds (2/3) vote of the members, present and voting, at any regular meeting, provided written notice of the proposed amendment shall have been given the members at least two (2) weeks prior to the meeting. There shall be no voting by proxy. All amendments are subject to the approval of the EKU Office of Student Life or their appointed representative.
Section 2. The amendments shall take effect upon passage and shall be submitted to the EKU Office of Student Life where rejection will make the amendments inoperative.
Section 3. The amendments shall not be effective unless approved by Circle K International.
Section 4. In the event this club fails to conform to the provisions of this constitution, it may have its Certificate of Organization suspended or revoked according to the provisions of Article IV, section 3, of the Bylaws of Circle K International.
Article XV: Bylaws
Section 1. Bylaws for club policy and operation can be presented by any active or charter member and must be approved by a two-thirds vote of the quorum at a club meeting and shall be submitted to the Student Affairs Committee and EKU Academic Council for approval.
Section 2. These bylaws and all amendments or additions shall not be effective unless approved by Circle K International.
Article XVI: Constitutional Approval
This constitution shall become operative upon the two-thirds vote of approval by charter members and the approval of the EKU Office of Student Life.
Approved by the membership of the Eastern Kentucky University Circle K Club on October 3, 2005
Article I: NAME
The name of this organization shall be the Circle K Club of Eastern Kentucky University shall be sponsored by the Kiwanis Club of Richmond and the Kiwanis Club of Irvine-Ravenna and shall be a member club of Circle K International and the Kentucky-Tennessee Circle K District therein, and shall also be known by its initials, "CKI."
Article II: OBJECTS
Section 1. The objects of this club shall be: To emphasize the advantages of the democratic way of life; To provide the opportunity for leadership training in service; To serve on the campus and in the community; To cooperate with the administrative officers of the educational institution of which this club is a part; To encourage participation in group activities; To promote good fellowship and high scholarship; To develop aggressive citizenship and the spirit of service for improvement of all human relationships; To afford useful training in the social graces and personality development; and encourage and promote the following ideals: To give primacy to the human and spiritual rather than to the material values of life; To encourage the daily living of the Golden Rule in all human relationships; To promote the adoption and the application of high social, business and professional standards; To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship; To provide through Circle K clubs a practical means to form enduring friendships, to render altruistic service, and to build better communities; and To cooperate in creating and maintaining that sound public opinion and high idealism which makes possible the increase in righteousness, justice, patriotism, and good will.
Section 2. The Vision of this club shall be: Circle K is the organization that holds the promise of today's college student becoming tomorrow's leader. It exists to meet the personal needs of the individual collegian through the qualities of leadership, the rewards of service, and the unique spirit of friendship. Circle K's potential lies in its ability to positively influence those in our society who are facing ultimate personal decisions, and those who will one day create the vision of mankind for generations to come. Circle K is the embodiment of those qualities necessary to shape the future, realized in the colleges and universities of today.
The Vision of Circle K International is dedicated to the realization of mankind's potential.
Article III: NAME AND EMBLEM
Section 1. Each member in good standing with this club shall be entitled to wear the official emblem and insignia of Circle K International.
Section 2. The name, emblem, and insignia of Circle K International shall be used for only such purposes as shall be authorized by the Circle K International Board of Trustees, subject to the approval of the International Administrator. In no case shall they be used as a trade name or trademark, nor in a way or for a purpose that demeans or impugns the name of Circle K or Kiwanis.
Article IV: MOTTO
The motto of this club shall be "We Build," as is the motto of Circle K International.
Article V: CLUB MEMBERSHIP IN CIRCLE K INTERNATIONAL
Section 1. A Circle K club may be established in an institution of higher education as described by the Constitution, Article VI, Section 1, upon the request of a Kiwanis club(s) which agrees to sponsor the proposed club. A petition for a charter will be made on a standard form provided by the Administrator of Circle K International and shall be signed by at least twenty (20) students eligible for membership and endorsed by an administrative officer of the institution in which the prospective club would exist. Each petition shall certify that the prospective club has adopted and complied with the provisions of the Standard Form for Club Bylaws, modified only as approved by the Board of Trustees of Circle K International and has agreed to be bound by the Constitution and Bylaws of this organization as adopted and amended. Upon completion of these requirements, the prospective club shall be issued a Charter of Membership in this organization. The postmarked date of the Petition of Charter shall serve as the official date of the Charter of Membership.
Section 2. During the school year each club shall hold one weekly meeting on such day and at such place as shall be determined by the club officers. It may hold such other meetings as the officers or the membership may desire. In the event that unusual conditions prevent a weekly meeting, a club may hold a minimum of two meetings per month, with the officers meeting on all other weeks.
Section 3. Each club shall adopt the Standard Form for Club Bylaws, modified only as approved by their District Board of Officers and the Board of Trustees of Circle K International. The bylaws of a club may be amended by a vote at any regular meeting of the club, provided that written notice of such proposed amendments shall have been given to the membership at least two (2) weeks prior to the meeting at which they are considered. All such amendments must be consistent with the Constitution and Bylaws of this organization and shall become effective only after submission to and approval by their District Board of Officers and by the Board of Trustees of Circle K International.
Section 4. This club shall pay the required annual dues to Circle K International and to the Kentucky-Tennessee Circle K District for every active member by October 1 of each year.
Section 5. Revenue may be derived from other sources in such a manner as may be determined by the Board of Officers. The Eastern Kentucky University Circle K Club shall never sponsor or participate in any manner in a lottery, raffle, drawing, or game of chance for the purpose of raising funds, or shall employ a lottery, raffle, drawing or game of chance in connection with any fundraising activity, unless this club has received the prior approval of the Circle K District Board of Officers and the sponsoring Kiwanis District Board of Trustees. Such approval so granted does not constitute official endorsement of such activities by Circle K International or Kiwanis International. Any lottery, raffle, drawing, or game of chance so approved must not contravene any laws, mores, customs or traditions of the country, state or province in which the Circle K club exists. The club shall not directly or indirectly engage in any activity which may impugn or reflect unfavorably on the good name of Circle K or of Kiwanis.
Section 6. Any club more than thirty (30) days in arrears for any indebtedness to its sponsoring Kiwanis club(s), its district, or to Circle K International, shall be considered not in good standing, and may have its charter and membership suspended or revoked by action of the Circle K International Board of Trustees, providing that notice of said indebtedness shall have been duly sent by the International Administrator to the president of the club in question. The Board of Trustees may restore such club to membership upon payment of its indebtedness.
Section 7. Any member club that fails to conform to the Constitution and Bylaws of Circle K International or that fails to conform to the policies for clubs established by the International Board of Trustees, may have its charter and membership suspended or revoked, or may otherwise be disciplined by action of the Board of Trustees, providing that a copy of the charges with a notice of the hearing thereof before the Board of Trustees of Circle K International shall have been sent by mail by the Administrator of Circle K International to the last reported president and secretary of said club at least thirty (30) days before said hearing shall be held. The hearing shall be held at the time of a regularly scheduled Board of Trustees meeting and the subject club shall be entitled to appear before the Board to present its case.
Section 8. Any member club may resign from this organization provided that all financial and other obligations of such club to this organization, and its sponsoring Kiwanis club, shall have been fulfilled. If the club is incorporated, the corporation shall have been duly dissolved, and upon resolution of resignation, adopted and approved by a three-fourths (3/4) vote of the active membership of such club, the resolution shall be certified by the club's secretary and sent to the Administrator of Circle K International. Such resignation shall become effective when accepted by the Board of Trustees, and by such action of the club surrenders all rights to use the name, emblem, and other insignia of this organization. The Board of Trustees may, upon written application of such club, reinstate the club membership in Circle K International.
Section 9. Any Circle K club whose membership in Circle K International has been terminated in any manner shall forfeit all interest in any funds or other property and all right to the use of the name, emblem or insignia of this organization.
Article VI: MEMBERSHIP AND CLASSIFICATION
Membership of this club shall be of two classes, active and honorary. Any student of good character who is officially enrolled for at least part time status, as defined by the institution in which a club exists, may be elected to active membership in said club. Membership shall become inactive when the above academic requirements are not met during the academic year. An academic year shall be defined by the institution.
Article VI: MEMBERSHIP AND CLASSIFICATION
Section 1. Membership of this club shall be of two classes, active and honorary.
a. (Note: Additional requirements for membership, not inconsistent with the Constitution and Bylaws of Circle K International, may be adopted by a majority vote of the membership of this club.)
b. Any person, who holds membership (other than honorary) in any other Circle K Club, or other Kiwanis-Family organizations, shall not be eligible for active membership in this club. Any person not otherwise eligible for active membership who has made a significant contribution to a club, campus or community may be elected an honorary member of this club for a period of one (1) year.
c. Honorary members shall pay no dues and shall be entitled to all privileges of membership in the club with the exception of voting and holding office.
Section 2. An active member of this club shall meet all minimum membership requirements as outlined in these bylaws and shall be entitled to all privileges of this club. The Board of Officers of this club shall review periodically the compliance of each member to the club's minimum membership requirements.
Section 3. Each Circle K club shall adopt criteria which will serve as minimum membership requirements for all members and prospective members of CKI. Criteria shall be adopted by majority vote of the club Board of Officers. The criteria for students seeking membership shall include: payment of all club, district and International dues; club meeting attendance requirements; Circle K education seminar attendance requirements; attendance requirements for Circle K sponsored service, personal leadership development, and fellowship activities; fulfillment of any other requirements as set forth by the club, provided that these requirements do not violate the provisions of the Constitution and Bylaws of CKI.*
Section 3. (Continued) The criteria for a student to retain active membership shall include: payment of all club, district and International dues by December 1(members in US clubs ) or February 1 (members in non-U.S. Clubs); club meeting attendance requirements; Circle K education seminar attendance requirements; attendance requirements for Circle K sponsored service, personal leadership development, and fellowship activities; maintain the minimum grade point average as set forth by the institution for graduation; fulfillment of any other requirements as set forth by the club, provided that these requirements do not violate the provisions of the Constitution and Bylaws of CKI.* The above stated criteria shall be met within a specific time period as set forth by the club, not to exceed one administrative year. The district and Circle K International shall have the right to request changes in club criteria in the event it does not comply with this section.
Additional Minimum Membership Requirements.
a. A minimum of a 2.00 GPA is required to become and remain a member of Eastern Kentucky University Circle K.
b. Completion of a total of 20 service hours per semester. Eligible hours include Circle K sponsored weekday and weekend projects as well as projects not sponsored by Circle K but previously approved by the service chair and president. One service hour will be awarded for each Circle K meeting attended.
c. It is the members' responsibility to report their service hours to the secretary by the end of each month.
d. Attendance at two Circle K sponsored service events per semester.
e. Attendance at one Circle K sponsored social event per semester.
Article VII: SUSPENSION AND TERMINATION OF MEMBERSHIP
Section 1. Any active member who is thirty (30) days or more in arrears in the payment of dues and/or financial obligations shall, at the direction of a majority vote of the Board of Officers, be suspended and so notified in writing by the secretary (or secretary/treasurer). Any suspended member, upon payment of arrears and upon making application to the Board of Officers, may be reinstated by majority vote of the Board of Officers within thirty (30) days of aforesaid written notice. In the event the member is not reinstated within thirty (30) days of aforesaid written notice, the member may be removed from active membership as prescribed in Article VII, Section 2.
Section 2. Any suspended member may be removed from active membership of the club by a two-thirds (2/3) vote of the entire active membership of the club upon the recommendation of a majority of the Board of Officers. The Board of Officers shall make such recommendation only after they have held a hearing to determine whether just cause for dismissal exists, and have afforded the suspended member in question the opportunity to be heard. In the event any suspended member should be removed from active membership, he/she shall be so notified in writing by the secretary (or secretary/treasurer). Thereafter, the member may become an active member of the club only as provided for in Article VI, Section 1, of these Bylaws.
Section 3. The Board of Officers shall periodically assess the personal involvement and meeting attendance of each active member. Any active member who, without excuse, fails to meet the standards of attendance and participation set forth by the Board of Officers shall, using procedures as prescribed in Article VII, Section 2 of these Bylaws, be removed from the active membership of this club.
Section 4. Any active member who falls below the minimum scholastic standards set forth by this club may be placed on probation by the Board of Officers for a term not to exceed one full college term, and/or be removed from active membership using procedures as prescribed in Article VII, Section 2 of these Bylaws.
Section 5. Any member charged with conduct unbecoming a Circle K member which may impugn or reflect unfavorably on the good name of Circle K International or Kiwanis International can be removed from active membership using procedures as prescribed in Article VII, Section 2 of these Bylaws.
Section 6.
a. Any member of this club may resign his/her membership provided
that all indebtedness to this club, to the Kentucky-Tennessee
district, and to Circle K International has been paid in full.
Such resignations shall be accepted in writing by the secretary
(or secretary/treasurer) and shall become effective when accepted
by the Board of Officers.
b. Membership in this club shall automatically cease thirty (30) days after a member fails to meet enrollment, academic or minimum membership requirements. In the event of a member's graduation, membership will cease on September 30 of the same Circle K administrative year. Elected or appointed candidates for district or international office must agree to be registered students for at least 75% of the administrative year of which they will serve.
Section 7. Any person whose membership in this club has been terminated in any manner shall forfeit all interest in any funds or other property belonging to the club, and the right to use the Circle K name, emblem, or other insignia.
ARTICLE VIII: OFFICERS
Section 1. The officers of this club shall be a president, one or more vice presidents, and a secretary and a treasurer. Additional officers may be elected to the board when requested by the club and approved by the Kentucky-Tennessee Circle K District Board of Officers. These officers shall constitute the Board of Officers for this club. All officers shall be active members in good standing with this club.
Section 2. Elections of officers shall be held at a regularly scheduled meeting in April of each school year. All officers shall assume their official duties on May 1 following their election. They shall serve for one (1) year or until their successors are duly elected and installed. The outgoing president and secretary of this club shall promptly certify to Eastern Kentucky University, to the secretary of the Kentucky-Tennessee Circle K District, and to the International Administrator the names, addresses and telephone numbers of the newly elected officers.
Procedures for the election, installation, duties and manner of filling vacancies.
a. The offices open for election shall be: president, vice president, secretary-treasurer. Candidates will be determined and announced at least one week before the meeting when elections will occur. Nominations will be taken by the president. Only active members of Circle K can run for office and vote in the election. The election will be held by secret ballot and the votes counted by the historian and secretary. At least one club sponsor must be present for the election.
b. Installation of officers shall occur at a time determined by the outgoing Board of Officers.
Section 3. The duties of the officers shall be as follows:
a. The president shall be the executive officer of this club and shall preside over all meetings of the club and the Board of Officers. The president shall appoint committee members, with the Board of Officers' approval, and be an ex-officio member of all standing and special committees. The president shall present the views of the club to the district in relation to the club. As the official representative of the club, the president shall promote the growth of Circle K on the campus and within the community. The president shall cooperate fully with his/her sponsoring Kiwanis club and promote Kiwanis-Family relations. He/she shall act as one of the delegates of the club to the district convention, and it shall be this person's responsibility to have this club represented at both the district and International convention by two voting delegates. The outgoing president, in conjunction with the Kiwanis and faculty advisors, shall make provisions for the training of the new Board of Officers prior to their installation. The president shall perform such other duties as usually pertain to the office of president.
b. The vice president, in the absence of the president, shall preside at all meetings of this club and of the Board of Officers, shall be directly responsible to the president for all committee activities, and shall chair the Steering Committee which shall be composed of all committee chairpersons. The vice president shall also perform such other duties as usually pertain to the office, or as may be assigned by the president or the Board of Officers.
c. The secretary-treasurer shall record accurate minutes of the meetings; shall maintain the club's permanent records; shall update all addresses; shall be the official club correspondent; shall communicate with International, both representatives and the office; shall order club supplies; shall publish the club bulletin; and shall perform such other duties as pertain to this office or as may be assigned by the club president. The secretary-treasurer shall also collect and disburse member dues; shall prepare and adhere to an approved budget; shall maintain accurate records; shall transact business through a bank or school account; shall keep the Board of Officers informed of financial strengths and weaknesses of the club; shall have the books audited; shall communicate with district officers; shall file appropriate forms with the IRS if necessary; shall inform the sponsoring Kiwanis club of this club's financial status; and shall perform such other duties as pertain to this office or as may be assigned by the club president.
Section 4. An officer may be removed for just cause from office by a vote of two-thirds (2/3) of the entire active membership of this club upon the recommendation of a majority of the Board of Officers. The club shall consider the dismissal of an officer only after the Board of Officers has held a hearing to determine whether or not just cause for dismissal exists, and have afforded the officer in question the opportunity to be heard. In the event any officer should be removed from office, the officer shall be so notified in writing by the secretary (or secretary/treasurer).
Section 5. In the event of a vacancy in the office of president, the vice president shall succeed to the office. In the event of a vacancy in any other office, a majority vote of the active membership of this club present and voting at the next regularly scheduled meeting shall elect a member in good standing to serve for the remainder of the unexpired term.
Section 6. No elected club officer may hold a district office or an International office in addition to their club office.
Article IX: BOARD OF OFFICERS
Section 1. The Board of Officers of this club shall consist of the elected officers, the faculty advisor, and the Kiwanis advisor. The faculty advisor and the Kiwanis advisor shall be nonvoting, ex-officio members of the Board of Officers.
Section 2. The faculty advisor shall be a member of the administrative or academic staff of Eastern Kentucky University. The faculty advisor shall be selected in consultation with the appropriate school officials, and approved by a majority vote of the entire active membership of this club present and voting at a meeting designated by the Board of Officers for this purpose. The faculty advisor shall serve as liaison between the club and the school administration and help to gain approval for club activities with the proper authorities when necessary. The faculty advisor shall participate as much as possible in club activities.
Section 3. The well-being and strength of the Circle K club shall be the responsibility of the sponsoring Kiwanis club. The Kiwanis club shall provide a Kiwanis Circle K Committee to advise and counsel the Circle K club while it is being formed and throughout its existence. The chairperson of the Kiwanis Circle K Committee shall serve as Circle K advisor and shall be responsible to the Kiwanis club for all Circle K activities. The Kiwanis advisor shall participate as much as possible in club activities and encourage other Kiwanians to do the same.
Section 4. The duties of the Board of Officers shall be to manage the business and to determine the policies of this club; to determine the nature and content of service activities in conjunction with input received from the active club membership; to plan and pursue membership recruitment and development; to maintain an operating budget and oversee disbursements of funds; to counsel all committees; to discipline members; and to perform such other duties as deemed necessary by the club, not inconsistent with the Constitution and Bylaws of Circle K International.
Section 5. The Board of Officers of this club shall meet at least twice per month during the school year, and at least once during the summer term, at a time and place that it shall determine, and at such other times as the president or a majority of its voting members deem necessary.
Article X: COMMITTEES
Section 1. The president shall appoint, with the approval of the Board of Officers, standing committees for the purpose of assisting in the development of club programs. The committee head shall be an elected officer from the Board of Officers. Such committees may include the following:
a. Membership Development and Education: This committee shall devise effective methods of recruiting and educating members to provide the necessary manpower for an effective program of service. The committee shall consider all proposals for membership and shall submit its recommendations to the Board of Officers. The committe shall host the Circle K booth at all recruiting functions.
b. Kiwanis-Family Relations: This committee shall work with other committees in preparing inter-club activities with Kiwanis, Key Club, Builders Club and Kiwanis Kids and shall see that the membership of this Circle K club and its sponsoring Kiwanis club are cognizant of all areas of each organization thereof.
c. Service Initiative: The committee shall plan projects and activities promoting and supporting the International Service Initiative Program as well as the major emphasis programs of the Kentucky-Tennessee Circle K District during their administrative year. Each committee member should be responsible for one weekday or weekend project.
d. Public Relations: This committee shall be responsible for informing the campus and local community of the club's activities and goals through the use of articles, photographs, local and campus newspapers, radio, television, and through meetings with the Eastern Kentucky University administration.
e. Social: This committee shall plan activities which will promote fellowship and strengthen friendships within the club and throughout the entire Kiwanis-Family.
Section 2. The president shall be empowered to appoint assistants, individuals, or special committees to help with the administrative operation of this club. All appointments shall be approved by the Board of Officers in consultation with the faculty advisor and/or the Kiwanis advisor. The President shall clearly define the responsibilities of these appointments, and their terms shall expire at the end of the administrative year, or at such time during the year when the president determines that their responsibilities have been fulfilled.
Article XI: REVENUE
Section 1. Each active member shall pay to this club an biannual dues of $10 in the fall semester and $10 in the spring semester. The amount of these dues shall be determined by a two-thirds (2/3) vote of the active members of this club present and voting at any regularly scheduled meeting.
Section 2. This club shall pay the required annual dues to Circle K International and to the Kentucky-Tennessee Circle K District for every active member by October 1 of each year.
Section 3. Revenue may be derived from other sources in such a manner as may be determined by the Board of Officers. The Eastern Kentucky University Circle K Club shall never sponsor or participate in any manner in a lottery, raffle, drawing, or game of chance for the purpose of raising funds, or shall employ a lottery, raffle, drawing or game of chance in connection with any fundraising activity, unless this club has received the prior approval of the Circle K District Board of Officers and the sponsoring Kiwanis District Board of Trustees. Such approval so granted does not constitute official endorsement of such activities by Circle K International or Kiwanis International. Any lottery, raffle, drawing, or game of chance so approved must not contravene any laws, mores, customs or traditions of the country, state or province in which the Circle K club exists. The club shall not directly or indirectly engage in any activity which may impugn or reflect unfavorably on the good name of Circle K or of Kiwanis.
Article XII: INCORPORATIONS
If permitted by state, provincial or national law, this
club may incorporate as a nonprofit corporation subject to the
approval of the Circle K International Board of Trustees, but
only by the name designated on its Charter of Organization, such
as the "Circle K Club of Eastern Kentucky University"
This club shall agree, as a condition precedent to incorporation,
that it will, as an incorporated body, abide by these Bylaws,
the Bylaws of the Kentucky-Tennessee Circle K District, and the
Constitution and Bylaws of Circle K International then in force,
or thereafter, from time to time, amended.
EKU Circle K Club Bylaws Draft - page 15
Article XIII: PARLIAMENTARY AUTHORITY
The current edition of "Robert's Rules of Order Newly Revised" shall be the parliamentary authority for all matters of procedure not specifically outlined in these Bylaws, or in the Bylaws of the Kentucky Tennessee Circle K District, or in the Constitution and Bylaws of Circle K International.
Article XIV:AMENDMENTS
These Bylaws should be reviewed annually to maintain consistency with the Standard Form for Club Bylaws, Kentucky Tennessee Circle K District Bylaws and the Constitution and Bylaws of Circle K International. Amendment procedure requires a two-thirds (2/3) vote at any regular meeting of this club, providing that written notice of any proposed amendments shall have been distributed to the active membership at least two (2) weeks prior to the meeting at which the proposals are to be considered. All such amendments must be consistent with the Bylaws of the Kentucky-Tennessee Circle K District and the Constitution and Bylaws of Circle K International, and shall become effective only upon their approval by the Kentucky-Tennessee Circle K District Board of Officers and the Circle K International Board of Trustees.
Approved by the membership of the Eastern Kentucky University Circle K Club on October 3, 2005